Monday Morning Memo

Week of 10/19-10/23

These first few weeks have been a whirlwind for everyone and I am always not afraid to say how proud I am of Crown Point Staff.  As Phase I started, I also noted how many happy faces there were on the students who are participating as well as the staff that are volunteering.  Thank you for your continued hard work onsite and online. The parents, students, and I appreciate it.

Substitutes-

• If for any reason you need to be out, you will need to follow the normal process of calling SAMS and requesting a sub.
• Educators should follow normal procedures for reporting an absence (notifying Armando and Cathy the day before if possible and inputting into SAMS. 
• Educators must prepare lesson plans for the Visiting Teacher just as you would during onsite instruction 
• Options for providing Zoom links
• Never share your username or password
• Add the substitute to your meeting and assign as a co-host
• Have the substitute email Cathy for the link to your Zoom

ZOOM SECURITY SETTINGS-we recently had intruders in a Zoom class meeting with a substitute teacher.  Please ensure you follow the protocol below.

• Teachers need to set up Zoom meetings for authenticated users only
• Teachers/students should not be using their personal email account (i.e. Gmail) to log in to zoom.
• It is important that teachers set up authenticated meetings properly by following these 2 steps:
• In settings, teachers must make sure the toggle switch is turned on for “Only authenticated users can join meetings.” 
• Next, when scheduling meetings, teachers must check the box that says “Only authenticated users can join” then use the drop down menu to select “SDUSD staff and students can join.”

• Teachers should also enable the waiting room feature and not allow students to join before the host. 
• Please see job aid for more details.  
• Students must take additional steps to sign into authenticated meetings. Students should sign into sandiegounified.zoom.us prior to joining the zoom meeting. They can type this in the address bar or  find the link in Clever Click here for  job aid and video.

Staff Daily Symptom Check-

• We have changed the process when you access our site at any time.  
• Fill out the ClearPass employee daily symptom questionnaire that can be filled out online before coming to campus. This takes place of the paper check-off list of symptoms that you would fill out when you arrived on site.  
• To Access ClearPass Job Aide click here.
• Employees coming on campus must still have their temperature checked and continue to follow the Teacher/Staff Access Guide.

CPJMA School 20-21 Zoom Links/Schedule/Emergency Plans

Please make sure you have updated your links if they have changed on this document.  Click here for the CPJMA School 20-21 Zoom Links/Schedule/Emergency Plans Link.

Observations-

I will continue going into classrooms this coming week to give you feedback on your instruction.  I will be coming in with the lens of Learning Intentions and Success Criteria.

Parent Teacher Conferences-

As you are planning and supporting teachers as they prepare for Parent Teacher Conferences, please read this DOCUMENT for guidance on the instructional days during the week of conferences and the guidance for the two weeks prior to grade reporting.  

Mandated Reporter Training REMINDER

• ALL, staff both Certificated and Classified, of the Mandated Reporter Training requirement in Safe Schools.  
• All employees will continue to receive emails that they need to complete the training.
• HR will send site/department leaders the information for their employees.

Phase One Attendance-  

• We need to track our student attendance and monitor our successes in implementing Phase One.
• At this time, we are unable to use PowerSchool to track Phase One On-Site Appointment Based Services. 
• We will have a staff member record the number of students served at your site each day  
• We kindly ask that you complete this information starting with Tuesday, October 13th. 

Phase 1 - Appointment-based Learning-

• I wanted to say thank you to all that are involved in Phase I planning and instruction.  As we welcome our most vulnerable students, it has taken creativity, drive and teamwork to make this happen.
• PHASE ONE TRAINING STAFF VIDEO
• Staff participating in Phase 1 Onsite Appointment Based will need to take Phase 1 training via Safe Schools. To take this training, please log into Safe Schools, go to Extra Training - Policy. Training is called Phase One Health & Safety Training for Employees.

Upcoming Important Dates

• M 10/19-Teacher Clarity Observations
• T 10/20-Teacher Clarity Observations
• W 10/21-2:00 PD Teacher Clarity/Distance Learning
• Th 10/22-Teacher Clarity Observations
• F 10/23-Teacher Clarity Observations

Later this month-

• 10/26-11/5 Apex Fundraising-
• 10/28 Zoom Instructional Observations with Area Superintendent Christina Casillias 10:15-11:45